Changed [0]OAKRIDGE FINANCIAL GROUPMERIDIAN CAPITAL - EMPLOYEE POLICY HANDBOOK
Changed [2]This handbook outlines the policies, procedures, and guidelines that govern employment at Oakridge Financial GroupMeridian Capital LLC ("OFG"("MC" or the "Company"). All employees are expected to read, understand, and comply with these policies.
Changed [5]OFGMC is committed to equal employment opportunity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable law.
Changed [8]Employment with OFGMC is at-will. This means that either the employee or the Company may terminate the employment relationship at any time, for any reason, with or without cause or notice. Nothing in this handbook creates an express or implied contract of employment.notice, except as otherwise prohibited by law.
Changed [21]OFGMC maintains a competitive pay structure benchmarked against the 60th percentile of the financial services industry. Salary bands are reviewed annually by the Compensation Committee. All employees receive a base salary; certain roles also include variable compensation (bonuses, commissions).and adjusted based on market data, performance, and business needs.
Changed [29]OFGMC offers three health insurance plans: (a) PPO Plan (premium: $450/month employee, $1,200/month family); (b) HDHP with HSA (premium: $300/month employee, $800/month family; HSA contribution: $2,000/year company match);family); (c) HMO Plan (premium: $375/month$400/month employee, $1,000/month family). OFG covers 80% of employee premiums and 60% of dependent premiums.All plans include medical, dental, and vision coverage.
Changed [31]OFGMC provides a 401(k) retirement savings plan with a company match of 100% on the first 4% and 50% on the next 2% of eligible compensation. The maximum annual employercompany match is currently $15,000. Employees are immediately vested in their own contributions and fully vested in employer contributions after three (3) years5% of eligible compensation. Employees are eligible to participate after 90 days of service.employment.
Changed [35]OFGMC observes the following paid holidays: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, ThanksgivingColumbus Day, Day after Thanksgiving, Christmas Eve, Christmas Day. If a holiday falls on a weekend, it is observed on the nearest weekday.Veterans Day, Thanksgiving Day, Black Friday, and Christmas Day. Employees receive eight (8) hours of pay for each holiday.
Changed [37]OFGMC provides twelve (12) weeks of paid parental leave for the birth, adoption, or foster placement of a child. Both primary and secondary caregivers are eligible. Parental leave runs concurrently with FMLA leave where applicable. Employees must have completed at least one (1) year of service to be eligible.Leave must be taken within the first year after the qualifying event.
Changed [40]All employees must adhere to OFG'sMC's Code of Ethics, which requires honesty, integrity, and compliance with all applicable laws and regulations. Employees must avoid conflicts of interest, protect confidential information, and report any suspected violations through the channels described in Section 3.8.interest and report any ethical concerns to management or the Ethics Hotline.
Changed [42]OFGMC prohibits harassment of any kind, including sexual harassment, hostile work environment harassment, and harassment based on any protected characteristic. Harassment includes unwelcome conduct that is severe or pervasive enough to create an intimidating, hostile, or offensive working environment.All incidents must be reported immediately to HR or through the Ethics Hotline.
Changed [45]OFGMC prohibits discrimination in all employment practices. Decisions regarding hiring, compensation, promotion, discipline, and termination must be based solely on legitimate business criteria such as qualifications, performance, and business need.factors and individual qualifications.
Changed [47]OFGMC has zero tolerance for workplace violence, threats of violence, or intimidation. Employees who become aware of any potential violence must report it immediately to HR or Security. Possession of weapons on company premises is strictly prohibited.management, security, or law enforcement.
Changed [49]OFGMC maintains a drug-free workplace. The use, possession, sale, or distribution of illegal drugs on company premises or during work hours is prohibited. Employees may not report to work under the influence of alcohol or drugs. OFG reserves the right to conductbe subject to drug and alcohol testing as permitted by law.
Changed [51]OFGMC maintains a business professional dress code. Client-facing employees must wear business formal attire. Non-client-facing employees may wear business casual attire, defined as collared shirts, slacks, blouses, skirts, and professional footwear. Casual Fridays allow jeans and sneakers. Department managers may set additional dress requirements.casual. Remote employees should dress appropriately for video calls with clients or external parties.
Changed [57]Employees may use social media on their own time but must not: (a) disclose confidential or proprietary information; (b) represent personal views as those of OFG;MC; (c) make defamatory or disparaging statements about OFG, its employees, clients, or competitors; or (d) use OFG logos or trademarks without authorization.engage in harassment or discrimination; (d) violate any company policy.
Changed [64]OFGMC classifies data into four categories: (a) Public (no restrictions); (b) Internal (for OFGMC employees only); (c) Confidential (sensitive business data, NDA required); (d) Restricted (PII, financial data, regulated information, encryption required). Employees must handle data according to its classification level.
Changed [68]All email communications using OFGMC systems are company property and may be monitored. Employees should have no expectation of privacy in company email. Sensitive data must be encrypted when transmitted externally. Auto-forwarding of company email to personal accounts is prohibited.email or other electronic communications. Personal use should be minimal and appropriate.
Changed [76]Electronic records must be retained in accordance with OFG'sMC's Record Retention Schedule. Financial records: 7 years. Client communications: 5 years. HR records: duration of employment plus 7 years. Employees must not delete records that are subject to a litigation hold.Employee files retained for 7 years after termination. Training records: 3 years.
Changed [78]Personal devices used to access company email or data must be enrolled in OFG'sMC's Mobile Device Management (MDM) system. MDM enables remote wipe of company data (not personal data) if thea device is lost, stolen, or upon employee termination. Jailbroken or rooted devices are not permitted.lost or stolen.
Changed [80]Use of artificial intelligence tools (including large language models, code assistants, and automated decision systems) must comply with OFG'sMC's AI Acceptable Use Policy. Confidential or Restricted data must not be entered into external AI systems without approval from the Data Governance team. AI-generated outputs used in client-facing materialsAll AI tools must be reviewedpre-approved by a qualified professional.IT Security before deployment.
Changed [83]As a financial services company, OFGMC is subject to extensive regulatory requirements including the Dodd-Frank Act, the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, and applicable statestate securities regulations. All employees must complete annual compliance training.comply with applicable regulations.
Changed [85]OFGMC maintains a comprehensive Anti-Money Laundering (AML) program in compliance with the Bank Secrecy Act and USA PATRIOT Act. Employees must complete annual AML training within 30 days of hire and annually thereafter. Suspicious activity must be reported immediatelyand report suspicious activities to the AML Compliance department.Officer.
Agent reached maximum turn limit.